Egnyte provides numerous features to support file sharing and collaboration between your co-workers and your business partners worldwide. The first step towards establishing and sustaining a successful on-going collaborative effort with Egnyte is to create shared, permission-based folders. Egnyte folders can correspond to a particular project, your corporate departmental structure, or a client allowing both employees and customers to safely and securely access their folders from anywhere.

In addition to file sharing via shared folders, Egnyte provides a host of file management features, including:

• File versioning
• File locking (check in/check out)
• File notifications
• Flexible file sharing options
• File annotations

File versioning

File versioning ensures that when a change is made to a file stored on Egnyte, a newer version is automatically created and is added to the folder containing the earlier version. File versions are stamped by time and with the name of the user who made changes to the file. Instead of simply overwriting an existing file, file versioning maintains a complete document history for auditing file changes made over time and preventing accidental deletions.

File locking

The system will automatically lock files when users open them for editing. In addition, users can manually lock and unlock files. Once a file is checked out (or locked), other users can view the file, but cannot edit or upload changes. This ensures that users are always modifying files collaboratively, rather than working at cross purposes.

File changes notifications

File notifications are email notifications that are automatically triggered when new files are added to a specific folder or existing files are changed. Notifications are sent out to all users who have access to that particular file, indicating who changed the file and the time of the change. A form of change management functionality, file notifications provides teams with a seamless workflow for changing a file without having to spend time sending emails or on the phone.

Flexible file sharing options

For sharing files easily or distributing them to a large group, Egnyte provides the following powerful, yet simple to set up and use features:

• File sharing via link (URL)
• Public folders

Sharing files via links

File sharing via link enables you to create a link (URL) to one or more of your files that can easily be emailed, embedded in a .PDF or Word file document or made available on any 3rd party application or website such as Twitter, Facebook or Linkedin. Designed specifically for use with large files or when you want to share a file with a large number of users, files are automatically downloaded when a recipient clicks on the link; there’s no need to require them to login to Egnyte. You can also choose to have the link expire after a chosen time period (e.g. 7 days).

Public folders

Public folders are file repositories that are shared via links; they function much the same as files shared via links, except that the link directs the recipient to a folder rather than a file. When a recipient clicks on the link, they get access to the files in that folder without logging in to Egnyte.

For audit and security purposes, administrators can look at all active file or public folder links and determine which user created the links. They can also optionally delete links at any time

File annotations

File annotations gives users the ability to enter comments against files. As an additional way for users to capture contextual information as it pertains to a particular file, file annotations are a valuable tool for ensuring the success of your teams’ collaborative efforts.

---

 

Sign up today for a Free Trial.

Egnyte is the only online service that addresses three of your critical business needs - online file storage, file sharing and collaboration and computer backup, in one secure solution