Egnyte’s online hard drive solution is a cloud file server that delivers collaboration through a centralized file repository. It offers an extensive content management solution that surpasses the abilities of traditional physical hard drives. Egnyte’s comprehensive solution addresses three critical business needs in the era of hybrid and remote working - secure file storage and data access, easy file sharing, and collaboration from anywhere and any device.
An Overview
Egnyte’s cloud-based hard drive is a ground-breaking solution that offers the freedom to store, share, backup and access files on an online hard drive. It can synchronize data between cloud and on-premises hardware seamlessly, without compromising on speed and security.
Benefits
Reduced Administrative Overheads
Save operational costs by migrating to Egnyte and doing away with in-house file server hardware, software, support and maintenance costs.
Instant Access - Anytime, Anywhere, Anyhow
Gain remote and hybrid access to all your data via a web browser, smartphone, tablet, or any other device.
Collaborative File Management
Seamlessly share links to files on the online hard drive with partners, vendors and employees across geographies, promoting easy collaboration. Files can be safely uploaded, downloaded and co-edited by a distributed user base with built-in file versioning capabilities.
Centralized Control and Administration
The Egnyte online hard drive allows minute, granular and secure control over who has access to the data. You can set permissions at a file or folder level.
Audit Reporting Capabilities
Maintain detailed reports on areas ranging from access audits to storage utilization. The entire transactional history of every file and folder is available at the click of a button.
Key Features
Make the most of the following features when you migrate from a traditional physical drive to Egnyte’s cloud file server:
Seamless Scalability
Egnyte offers a scalable data storage solution. Get started with 150 GB, 1 TB or 3 TB of online storage and expand as you grow by adding additional storage through the account settings page.
End-to-End Security
The platform has built-in redundancy and data security solutions. Every file gets encrypted, and multiple copies are maintained, ensuring you never lose valuable data or changes.
Universal Accessibility
Gain complete freedom from Firewall setups and VPNs. Your online hard drive offers ready access through your preferred device.
Synchronization with Auditing
Edit files from your drive on multiple devices, online or offline, without worrying about losing any data. Audit trails at a granular level will tell the story of every access.
Getting Started with Egnyte’s Online Hard Drive
Simplify file storage, sharing, and access while ensuring your business and data remain secure with Egnyte’s online drive. Here’s how you can get started with Egnyte:
Choose Your Plan
Visit the Egnyte pricing plan page on the website to get a customized quote or start a free trial.
Enter Your Information
When the form pops up, enter your business e-mail address. Egnyte will not accept a personal GMail or Outlook account.
Install Egnyte on Your Desktop and/or Mobile
Open the Apps & Integrations tab on your Egnyte account and view the Egnyte Apps.
Select the app you want to download. You can choose the Egnyte Desktop App, Egnyte for Mac, Egnyte for Android or Egnyte for iOS.
Add Your Drive
Open the Egnyte app on your device and add your drive with the Egnyte Connect account. You must log in with your username, password, and Egnyte domain address.
Manage Users and Get Started
Add accounts and customize privacy and accessibility settings to ensure users only view data relevant to their work.
File Sharing and Collaboration with Egnyte
Egnyte’s online drive helps teams work together on documents and projects seamlessly. Unified content collaboration tools minimize the effort involved in finding, co-editing and sharing files. Here’s how Egnyte makes it easier than ever to share important files with partners, team members, customers, and suppliers:
- A construction company works with multiple stakeholders, including designers and contractors. Creating an Upload Link allows vendors to submit their designs securely. Giving stakeholders view-only access lets them view site updates securely from any device, anytime.
- A sales executive for a newly formed startup is on the go four times a week. He has instant access to the online hard drive whether he is with a customer or at the office. It also empowers him to edit and share information from any device.
- IT administrators need complete visibility and control over their online drives to create a secure, scalable and flexible workplace. Egnyte allows them granular control to implement rules and limit access to sensitive information while ensuring compliance with crucial privacy regulations.
Security and Data Protection in Egnyte
Online business file management demands an unrelenting security framework with stringent data protection guidelines. Egnyte’s robust security measures protect your organization’s data with the following features:
End-to-End Protection
Egnyte’s security architecture protects data at all stages - while being accessed, in transit, or at rest. It ensures privacy and data protection with 256-bit AES file encryption. For added security, Egnyte Enterprise Key Management provides complete control over encryption keys.
Compliance Standards
Egnyte is SSAE-16 Type II compliant, ensuring that it securely manages data to protect the interests and privacy of all clients. Egnyte meets all GDPR regulations and helps customers fulfil their GDPR data privacy obligations. Additionally, Egnyte’s online hard drive offers a FINRA-compliant online storage solution with end-to-end data protection.
Access Controls
Egnyte offers secure user account access controls, including two-factor authentication, password strength, and rotation. It also supports authentication via AD/LDAP/SSO. IT teams can manage external users and customize account expiry.
Data Backup and Disaster Recovery
Egnyte has implemented N+1 data backup and disaster recovery options to ensure your information never gets lost. Egnyte’s servers are hosted at SAS 70 Type II compliant facilities with 24x7 video surveillance, physical locks, biometric access, and manned security.
Using Egnyte’s Online Hard Drive for Regulatory Compliance
Egnyte’s security standards ensure compliance with the most stringent regulatory requirements.
Compliance Standards
Egnyte meets SOC 2 SSAE 18 Type II, FINRA, and GDPR compliance requirements. The hybrid architecture offers organizations the flexibility of storing data in the cloud or on-premises, adapting to the laws and standards of each country where the data resides.
Data Governance
Customers can build on Egnyte’s policies to significantly reduce the time required to achieve their desired compliance and data governance certifications, including CMMC compliance for DoD contractors and HIPAA compliance for life sciences organizations.
Geographical Regulations
Egnyte ensures adherence to GDPR standards for EU citizens and offers tools to meet CCPA compliance standards for customers based in California.
Remote Work Solutions and Mobile Access to Data
Egnyte’s online hard drive supports remote work and mobile access.
Mobile Apps
Customers can download the Android or iOS Egnyte app to access, share, edit, and download business files directly on mobile devices. Additionally, individuals can use mobile web browsers on their smartphones to access and manage files from anywhere, anytime, and on any device.
Desktop File Synchronization
Egnyte eases remote work with online and offline desktop access. The personal local cloud provides complete access to files even without internet connectivity. When connected, the files automatically synchronize to the online drive.
Data Migration to Egnyte
Egnyte’s self-service Migration App eases your transition from your legacy on-premise file server to the online hard drive. You can make use of the following data migration strategies to complete the process:
Understand Your Needs
Complete a detailed analysis of your current setup. Evaluate the size and volume of the data you need to migrate and any potential issues you might encounter, such as unsupported file types.
Start Your Initial Copy
Initiate an initial copy of all files from your existing server to the online drive. Although this is the longest stage of the process, it does not interrupt your work. You can continue to work on your on-premise setup and update the content later.
Commence a True-Up
The true-up synchronizes or mirrors the source and the destination. It has a five-step process that you can repeat several times to shift updated files and delete duplicate files.
Set Your Permissions
Migrate your permissions and set new ones, if required, for your files and folders.
Final Migration and True-Up
The final stage usually happens over a weekend when the team is not working. A final true-up ensures the online drive is ready to go live.
Once you migrate your data, ensure you train your team to make the most of the new setup.
Egnyte Support and Resources for Customer
Egnyte offers a variety of customer support options to meet all your needs.
Egnyte Professional Services
The team helps you identify issues and opportunities, accelerate implementations, integrate with third-party tools, and guide you to achieve compliance and regulatory maturity.
Egnyte Helpdesk
Find information about managing your online hard drive on the helpdesk. Ask our AI chatbot questions for instant answers that point you in the right direction.
Egnyte University
The dedicated resource has answers to all your training questions. Refer to our live training sessions, guides, videos, and webinars to understand your role as a user or administrator.
Egnyte Customer Success Stories
Thousands of organizations use Egnyte’s online hard drive to reduce spend, boost productivity and create a dynamic hybrid workplace. Let’s see some examples of Egnyte in action.
Torcon
Every Tocorn project involves multiple stakeholders sharing and modifying volumes of documents and files. Their initial file solution could not keep up with the large file volumes and exponential growth in collaboration. Switching to Egnyte’s online drive enabled Torcon to speed up processes and ensure every stakeholder had access to the right files at the right time.
Red Bull
Red Bull’s global team relied on e-mail attachments, office-based servers and cloud systems to store and share files. However, they lacked a single secure repository to store all their assets, making file access undependable and problematic. They moved to Egnyte’s cloud-based server to store all their documents. The end-to-end encryption and granular permission control prevent unauthorized access while ensuring secure data access and collaboration across geographies.
Integrations with Other Software
Egnyte’s online hard drive comes with Active Directory, Microsoft Office, Google Workspace, Salesforce, DocuSign, and 150+ third-party and industry app integrations, enabling your workforce to function on familiar platforms while ensuring your data is fortified in SSAE 16 Type II compliant facilities.
The integration with CRM tools like Salesforce Sales Cloud, Zoho CRM, Pipedrive, HubSpot CRM and more make it easier for sales teams to access and share files and collaborate on customer data and documents.
Egnyte also has project management integrations with Smartsheet, Wrike, Trello, and Asana. It boosts productivity with native Microsoft Office 365, Google Workspace, and Slack integrations and eases collaboration with Science Exchange, Autodesk ACC Connect, Procore and Raken integrations. These integrations enable users to work remotely from any device and save files to the cloud server directly.
Preparing for the Future - Updates and Enhancements
Egnyte is committed to ensuring its online hard drive is a market leader in providing a secure, reliable, easy-to-use and seamless experience. To this end, Egnyte constantly anticipates industry, technology, compliance and regulatory trends and works towards staying ahead of the curve.
Customer Testimonials and Reviews
Egnyte helped Hakkasan Group save over USD 3.4 Million over three years. CIO Mike Novak says, “Not only can we turn an office-based employee into a remote worker in minutes, implementing cloud-based access has allowed us to consolidate data centers and satellite offices without impacting production or inconveniencing users.”
For Decibel Therapeutics, meeting regulatory requirements was crucial. Heather Wolff, VP of Clinical Development Operations, shared her experience. She said, “Egnyte helps with regulatory requirements, especially for startup companies who might not have a big technology budget to start with. Having the single source of final documentation would be gone if Egnyte was not here at Decibel.”
Thinkso moved to Egnyte and now saves 80 hours per month. Switching their local enterprise file storage to Egnyte’s online hard drive proved quick and seamless. Senior Partner Elizabeth Amorose explains, “Egnyte is extremely fast. With our old setup, our designers couldn’t work directly off our server; it was so slow that they had to copy everything over to their desktops. Switching to Egnyte has made a monumental difference in our ability to work quickly and efficiently.”
Egnyte’s online hard drive is a one-stop content management and collaboration solution for all your needs. It provides end-to-end data protection, regulatory compliance, scalability, mobile access, collaboration and more. Start your free trial or visit the Egnyte website to find offerings that can enhance your organization’s productivity.
Frequently Asked Questions
What is an online hard drive, and how does it differ from traditional hard drives?
A: Traditional hard drives are physically present on your office premises or device. Online hard drives are present on the cloud and require no physical setup. You connect to it over a secure network connection.
How secure is my data on Egnyte’s online drive?
A: Very secure. Egnyte has a four-pronged solution to ensure your data never falls into the wrong hands, including user authentication through LDAP/SSO, file and transfer encryption using 256-bit AES encryption, and SSAE-16 Type II compliant data center security.
Can I collaborate with team members using Egnyte’s online hard drive?
A: Yes. Sharing and collaboration are the cornerstones of Egnyte’s approach. Your team can access files at any time over any device. Files can be safely shared using trusted links.
What types of businesses can benefit from Egnyte’s online hard drive services?
A: Egnyte’s solutions benefit businesses ranging from life sciences and financial services to IT, AEC and more. Egnyte’s commitment to regulatory compliance makes it the trusted partner for organizations across the board.
Can I access my data on Egnyte’s online hard drive from mobile devices?
A: Yes. The Egnyte for iOS and Egnyte for Android apps ensure you can access your files from your mobile devices anytime, anywhere.